Roles and Responsibilities Description
General Member Roles:
Participate in meetings and events organized by the chapter.
Contribute to discussions and provide feedback on various initiatives.
Support chapter activities by volunteering for tasks and projects.
Responsibilities:
Stay informed about chapter activities and updates.
Actively engage in chapter communications and discussions.
Uphold the values and mission of OSGeo in all activities.
Working Group Admin Roles:
Lead and coordinate the activities of their specific working group.
Facilitate communication and collaboration within the group.
Represent the working group in chapter meetings and discussions.
Responsibilities:
Develop and maintain a plan for the working group's activities.
Prepare a yearly plan and present it at the general monthly meeting.
Provide regular updates on the yearly plan during monthly meetings.
Ensure that the group's tasks and projects are completed on time.
Communicate regularly with group members and keep them informed.
Report on the group's progress and challenges to the chapter general members.
Attend monthly meetings. If unable to attend, give prior notice in the Discord channel.
Campus Representative Roles:
Serve as a bridge between the chapter and their campus.
Promote OSGeo and chapter activities within their campus community.
Recruit new members from their campus.
Organize events within campus and look for active collaboration between OSGeo Nepal and possible campus events.
Responsibilities:
Organize and lead campus-specific events and activities.
Maintain regular communication with the chapter members, WG-admins.
Provide feedback from campus members to the chapter.
Consult in general monthly meetings before making decisions.
Meeting Facilitator Roles:
Coordinate and facilitate chapter meetings.
Ensure meetings are productive and focused.
Responsibilities:
Pre-Meeting:
Pre-check the agenda for the meeting. Drop an email in the Google group with the tentative agenda at least 3 days before the meeting and ask for members' contributions.
Coordinate with engaged members in the agenda to ensure they are prepared beforehand.
Drop the reminder for everyone in the email, social media message group, including Discord about the general meeting on the same day (e.g., "We are starting in one hour").
If unable to attend, hand over the responsibility to another person at least 3 days prior.
During Meeting:
Appoint a meeting note taker.
Facilitate the meeting:
Recap and follow up on previous meeting action items.
Go through current agendas one by one.
Appoint the next meeting facilitator and open mic.
Meeting Note Taker Roles:
Document the proceedings of chapter meetings.
Responsibilities:
Take detailed and accurate notes during meetings.
Ensure that notes are clear and comprehensive.
Ensure to use names of mentioned people instead of "didi", "dai", "bhai", "sathi", etc.
Ensure no sensitive information is written in the document.
Submit the notes to the meeting facilitator for review and upload to GitHub.
General Rules
Discord is considered the primary communication channel for the community.
Community spirit and open source are very important for us, and actions that can disrupt community spirit will not be welcomed.
Important decisions need to be regulated through monthly general meetings as approved by working group admins.